Daycare Staff Codes: Add Employees & Secure Your Kiosk
Every daycare staff member gets their own six-digit check-in code in BrightBadge, so each check-in, pickup and kiosk opening is tied to a real person. This guide shows how to: add an employee and send their invite (BrightBadge creates the code for you); copy a code privately, regenerate a lost one, promote a lead teacher or remove an employee.
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Your team and staff codes
Full transcript of the video narration, by chapter.
Why every staff member has a code
In BrightBadge, every person on your team gets their own six-digit staff code. Why?
Because the check-in screen asks for a code, so every check-in, every pickup, and every opening and closing of the kiosk is tied to a real person.
Open Manage Team
To manage your staff, click Manage Team. It opens your team list.
At the top you see your plan and how many staff you have. On this plan, there's no limit. Here's everyone at this site, with their role — teacher or lead teacher — and whether their account is active.
Add an employee
To add someone new, click Add Employee. A short form opens.
Type their first name, last name, and email. You don't make up a code — BrightBadge creates a unique one automatically. Tick Make Lead Teacher only for your lead teachers. We'll leave it off. Click Add Employee to save. Dana is now on the list, marked Pending. Until they finish setting up, they stay Pending. Send Invite emails them a link to create their account and get their code.
Copy, regenerate & manage staff codes
Once someone completes their setup, their six-digit code shows on their row. We've blurred the codes in this video.
Click Copy code to copy it, so you can give it to them privately. If a code is ever shared or lost, Regenerate staff code gives them a fresh one, and the old code stops working. Promote to Lead Teacher marks someone as one of your lead teachers. And when someone leaves, Remove employee takes them off your team, so their code no longer opens your kiosk. Click the X to close the team screen.
Your own code & who's on today
As the owner, you have a staff code too. It's on your Kiosk Access card, next to your Site ID.
To see your team today, click View Site Attendance. Below the children is Staff. It lists everyone on your team, and whether each one is on right now.
What your staff see
Now here's what your staff see when they sign in. Their own staff code and your Site ID are right on their home screen.
Tap either one to copy it. And Sign In to Kiosk opens the check-in screen. We'll walk through that in its own video. One last thing: a staff code is like a house key. Each person keeps their own, and nobody shares. And for Spanish, open the language menu up top and choose Español. Next, we'll add children and invite their parents.